How To Write a Resignation Letter ?

Always remember that the end of your job is the beginning of something good. So aim to write a resignation letter in a positive yet professional manner. The question of how to write a resignation letter matters because it isn’t like saying “goodbye” and going. To your current employer and your future company, this single-paper letter speaks much about your identity, your professionalism, and your behavior. Therefore, in this guide, we will be sharing some tips and wise recommendations on writing a resignation letter that leaves an impact.

So, what is a resignation letter?

A resignation letter or letter of resignation represents a physical document, email, or any message in digital format to the boss or employer of the company. However, the subject of the letter is almost the same for every resignation. But the message in each letter can be different from one to another. Let’s say an XYZ employee wants to leave the job due to health concerns; however, for an ABC employee, his or her joining another company could be a cause. In both scenarios, you should be true and respectful towards your company, supervisor, or employer when accepting the resignation letter. Because writing a good resignation letter wouldn’t interfere with your decision to come back if you ever want to.

It’s time to discuss the elements to include in a resignation letter:

How Do You Write a Perfect Resignation Letter?

Breaking down some crucial points below to give you an idea of how exactly to write a perfect resignation letter –

Include all elements, right?

Right on the left-hand side, start by mentioning the issuing date of the letter. The section should mention the date because it will say that on this exact date, month, year, and day, you’ve submitted the resignation letter to your current company. Even though the date of departure can be mentioned separately, to keep things clear and convey the message correctly, only the present date should be mentioned above. Pay attention to details, specifically.

Mention About Recipient

Then, the recipient role, which means the receiver of the resignation letter, enters the scene. Right after the date, your employer’s name and the company address should be mentioned. This is to ensure that the resignation letter is created to be presented to the right person. As a working professional, not mentioning the name of the person with the respectful words “Dear” or making silly mistakes when writing the name and office address on the resignation letter might make a bad impression. Sometimes, this would give them a reason to mock you because you can’t do things right.

Statement of Resignation

The statement of resignation is another sought-after thing that you can’t leave unnoticed. We are talking about the first line of the resignation letter. It should precisely articulate the main objective. Let’s say you start like this: “I’m writing to inform you of my intention to resign from my job” and attach the name of your position in brief. If you are working for a large corporation, your name may likely be mistaken for the name of someone else. So only your name isn’t right; also explain your current role in the company.

Last Day of Work

Now here comes the “reason-provide” section, where you can express your personal opinion. Write about all the reasons for leaving that company. But we would like to pay attention to the date of joining too. Also, mention your employee ID. Oftentimes, your new employer asks you for an authentic resignation letter from your existing company before they hire you for a full-time job role. Therefore, try not to be too rude in this section. A simple message is good enough to end things.

Closing and Signature

Politely, end with a closing statement. Say something like “Thanks for providing me the opportunity” and a short statement on your experience with the company. However, employees often sound selfish at this point. Therefore, you can also attach some lines like “Please let me know what assistance I can offer as I transition out of my current role until the last date” and close with a sincere “Thank You” and “Signature.”

Conclusion

Make sure the resignation letter isn’t being submitted at the very last date. Employers often raise objections to a resignation letter sent in a very short period. Make it available to your employer 10 to 15 days before you finally exit the company.